How to Become a Notary Public in Colorado How to Become a Notary Public in Colorado

How to Become a Notary Public in Colorado

How to Become a Notary Public in Colorado (Get your Notary Commission)

These are the general steps to get a CO Notary Public commission in most Colorado counties:

  1. Take a Notary training course from a state-approved provider.
  2. Pass the state-required exam.
  3. Take your oath of office and get your affirmation notarized.
  4. Submit your application with a copy of your ID card, training certificate, exam certificate and the $10 filing fee. Include the original notarized affirmation, too.
  5. You will receive your commission, Notary ID and password through email.
  6. Present these items to an approved Notary stamp vendor (or online notary vendor). You may need to print your commission for local stamp vendors.
  7. Obtain E&O insurance (optional, but highly recommended)

After you have obtained your stamp and your notary journal you should be ready to start notarizing in the state of Colorado

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Colorado Notary Public Requirements

To qualify as a Notary Public in Colorado, applicants are required to fulfill the criteria below:

  • Must be at least 18 years of age.
  • Must be a U.S. citizen, a permanent legal resident, or lawfully present in the United States.
  • Must live in Colorado or have a place of employment within the state.
  • Must possess the ability to read and write in English.
  • Must not have a felony conviction or a conviction for the unauthorized practice of law.
  • Must not have been convicted of a misdemeanor related to dishonesty in the past five years.
  • Must not have been found liable or admitted liability in acts of fraud, dishonesty, or deceit.
  • Must not have had a Notary Public commission revoked, denied, or suspended in any other state.

The Secretary of State will require one of eight specified forms of identification or an affidavit confirming lawful residency in the U.S. to verify an applicant’s legal presence. This requirement becomes effective as of July 1, 2022.

What does it Cost to become a Notary Public in Colorado?

The initial fee for applying for a Notary Public commission in Colorado is $10. However, be prepared for additional expenses for training, Notary supplies, and optional insurance, which vary by provider.

New Notaries often incur higher costs due to the need for comprehensive training materials and support services. In contrast, renewing Notaries might not need as extensive resources.

How long does it take to become a Notary Public in Colorado?

The Colorado Secretary of State typically processes Notary Public commission applications within three to five business days.

How long does a Notary Commission last in Colorado?

In Colorado, a Notary commission is valid for four years.

Is there training required to be a Notary in Colorado?

Anyone interested in becoming a Notary in Colorado must complete a state-approved training course. This training is available both online and in-person and usually lasts about two hours. The National Notary Association provides a course that meets Colorado’s requirements.

Do you have to pass an exam to become a Notary in Colorado?

Aspiring Notaries must pass an online, open-book exam that typically takes 25-30 minutes. Upon completion, you should print your Completion Certificate as proof of passing.

Notary Supplies:

Required supplies include a rubber stamp ink seal and a journal for paper-based notarizations. The stamp must feature your name as it appears on your commission certificate, “Notary Public,” “State of Colorado,” your Notary ID number, and your commission expiration date, all within a rectangular border. Your journal should be permanent, with numbered pages or a tamper-evident digital format. Essential features like tamper-proof sewn construction help in identifying missing pages, offering protection in legal situations. Ensure these tools are securely stored and accessible only to you.

Are Colorado Notaries required to have a Surety Bond and Insurance?

Colorado does not require Notaries to have a surety bond. However, investing in errors and omissions (E&O) insurance is advisable. Although not mandatory, E&O insurance protects against potential legal expenses and damages, covering legal fees and settlements up to the policy’s limit if you’re sued for a mistake or a false claim.

Colorado Notary FAQ’s

Which state office manages Notaries in Colorado?

The Notary Program within the Business and Licensing Division of the Colorado Secretary of State, located in Denver, oversees the issuance of Notary Public commissions.

Can non-U.S. citizens become Notaries in Colorado?

Absolutely. Colorado welcomes non-U.S. citizens as Notary Publics provided they are permanent legal residents or lawfully present in the U.S. Applicants must also live in Colorado or work within the state and adhere to all other application prerequisites.

Where is notarization allowed in Colorado?

Authorized Notaries in Colorado have the jurisdiction to conduct notarizations across the entire state.

For whom can Colorado Notaries provide services?

Colorado Notaries can offer their services to any member of the public, provided the notarial act complies with state laws. However, notarizing your own signature or those of immediate family members, or any documents you or they might benefit from, is prohibited.

What fees may Colorado Notaries charge?

In Colorado, Notaries are permitted to charge up to $15 for standard notarizations and up to $25 for notarizing electronic documents.

What if I change my name or move?

Notify the Secretary of State within 30 days of any changes to your name, address, or signature by updating your information through your online account. New Notary Commission Certificates can be printed for address changes, while name changes require submission of an updated ID and a new signature sample.

How do I renew my Notary commission?

Renewing your commission follows the same procedure as your initial application and can be completed online up to 90 days before your current commission expires.

Is Online Notary Legal in Colorado?

Yes. Colorado is one of a many states that has officially legalized online notarization. Online Notarization in Colorado became legal on December 31, 2020. Senate Bill 20-096 made online notarization legal after many notaries in the state had gotten used to providing remote online notarization services under temporary authorization, due to COVID-19 the year before.

Becoming an Online Notary in the state of Colorado is an excellent way to provide yourself with some supplemental income. With the right training and qualifications, you can become an Online Notary in Colorado and begin working with clients quickly.

Why Should You Consider Becoming An Online Notary In Colorado

Becoming an online notary in Colorado is a great way to offer convenient and secure services to clients. It can also be very good gig for those who choose to do so as you have the ability to make your own schedule. Additionally, online notaries are in high demand due to the convenience they provide, from conducting remote meetings to handling transactions without requiring someone to be physically present.

Finally, it’s the perfect time as 1.25 billion notarizations are done annually in the Unites States and more and more of these notarizations are moving online.

What Are The Requirements To Become An Online Notary In Colorado?

In order to become an online notary in Colorado, you need to meet the following requirements:

  • You must be a resident of Colorado
  • You must have an active notary commission for at least six months prior to applying
  • You must pass the state’s online notary exam and background check
  • You must purchase a surety bond in the amount of $25,000
  • You must complete an approved training program
  • You must have access to the necessary digital technology

Once all of these requirements are met, you can apply for an online notary commission with the state of Colorado. Once approved, you will be able to perform online notarizations for clients in Colorado and other states that recognize online notarization.

How Do You Become An Online Notary In Colorado?

Colorado Notaries have been able to register to perform remote online notarizations (RONs) since December 31, 2020 (the beginning of 2021). If you are trying to become a Colorado Online Notary, you need to follow these steps.

  1. Have an existing commission as a traditional Notary Public.
  2. Complete a RON training course from the Colorado Secretary of State.
  3. Pass the Colorado exam.
  4. Sign up with an approved RON technology provider.
  5. Log in to your Notary account on the Colorado Secretary of State website.
  6. Complete the application form.
  7. Upload proof of your training and exam completion. 
  8. Pay the required fee. 

Once you have become a Colorado online notary, you will be able to provide secure remote notarial services for Colorado residents. Always ensure that you follow the guidelines and laws set out by the state, as well as your selected RON vendor.

For any confusion in the process, we recommend joining the BlueNotary Mastermind Facebook Group full of notaries from each state who have been through the exact state processes and can help guide you along the way.

What Steps Should You Take To Remain Compliant With Colorado Laws?

In order to remain compliant with Colorado laws, online notaries must take the following steps:

  • Keep up-to-date records of all your remote notarizations.
  • Verify the identity of each signer using an approved identification method such as a driver’s license or passport.
  • Maintain a physical presence in the state of Colorado during remote notarial acts.
  • Maintain a secure environment for digital documents.
  • Keep your Notary commission active and in good standing. Make sure you are up-to-date on all the current laws and guidelines.
  • Store all records and documents securely according to the requirements set out by the Colorado Secretary of State’s office.
  • Stay up-to-date on your continuing education requirements.Follow the guidelines and processes set out by your chosen RON vendor.

By following these steps, you can ensure that you remain compliant with the laws governing online notaries in Colorado.

What to Expect From the Job?

As in other professions, the amount of work an online notary receives can vary widely. Generally the busiest times for notaries are during tax season, when documents such as tax returns need to be signed and notarized. However, there is also a steady demand throughout the year from businesses and individuals in need of authentication services. There are many businesses that need consistent notarizations.

It is important to remember that when working as an online notary, you are responsible for adhering to the regulations set forth by the state. This includes making sure documents are properly completed and witnessed and ensuring they contain all of the necessary information. Additionally, the most successful online notaries spend some time doing their own client acquisition and sales funneling.

Can I do Online Notary in Colorado?

Yes, you can do online notary in Colorado. In order to become an online notary, you just need to meet the state requirements for certification and have a commission from Colorado. You can also join the BlueNotary Notary Mastermind Group in order to get advice from Colorado notaries who have already been through the process and will share exactly what you need to do. They’ll help make guide you through working with your SOS. Becoming an online notary can be a great way to supplement your income and make a positive impact on the community.

As an online notary, you get to decide which service provider to use for finding clients. Blue Notary is the best option as we make it super easy for you to onboard and start notarizing documents online. We have training videos, signing simulator, and the ability to test with a friend in order for you to get you comfortable with the process. 

Colorado Notary Resources

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