How to Become an Online Notary in Louisiana

Let’s understand what it takes to become an online notary in Louisiana.

Are Online Notaries Legal in Louisiana?

Absolutely, Getting documents notarized online is legal in Louisiana! This applies to any notary public in the state who has registered for online notarization (RON). Moreover, with RON, you can get your documents notarized electronically, no matter where you are located. This became law in Louisiana on February 1, 2022.

How do Online Notarizations Work?

With RON, you can now get your documents notarized online. Here’s how it works:

• Secure Platform: You’ll access a special website to connect with the notary.
• Verify Your ID: The notary will confirm your identity electronically.
• Virtual Meeting: You’ll have a quick video chat with the notary to review the document.
• E-Signing: You’ll sign the document electronically.
• Notary’s Seal: The notary will add their digital seal to make it official.

Essentially, while you can be anywhere in Louisiana during the RON process, the notary public must be physically located within their parish.

What are the Requirements for Becoming an Online Notary in Louisiana?

The state of Louisiana offers opportunities for commissioned notaries to become authorized for online notarizations (RON). Here’s a breakdown of the qualifications and process involved:

• You must already hold a current commission as a traditional notary public in Louisiana.
• As with traditional notary commissions, applicants must be at least 18 years old, U.S. citizens or resident aliens, registered voters in their state of application, and proficient in reading, writing, and speaking English.
• You must possess a high school diploma or equivalent credential.
• No felony convictions are permissible unless pardoned.
• Complete a state-approved online notary public training course from an association like the BlueNotary Academy specifically designed for online notarizations.
• Select a technology provider from the Secretary of State’s list of approved RON service providers. This company will equip you with the software and tools necessary to conduct online notarizations securely.
• Submit an application to the Louisiana Secretary of State’s office. This application comes with a one-time filing fee.

Is training required to become an LA online Notary?

Absolutely. The Louisiana Secretary of State requires aspiring remote online notaries (RON) to take a training course. This ensures you have the knowledge and skills to handle online notarizations securely and properly.

Is there an exam for online Notaries?

No, you don’t need to take a special exam for RON. The training replaces the exam and equips notaries with the knowledge and skills needed to perform secure and compliant RONs. Therefore, you’ll learn everything you need to know to handle online notarizations effectively.

What technology and supplies do I need to perform online notarizations in Louisiana?

Being an online notary in Louisiana is pretty straightforward on the tech side. Here’s what you’ll need:

• Video conferencing-ready computer: This can be a laptop or desktop with a built-in webcam and microphone, or you can add an external set.
• Reliable internet: Make sure your internet connection is strong and secure to avoid interruptions during notarizations.
• Approved RON service provider: The state has a list of approved companies that offer the secure software platform you’ll need to conduct RONs.

Digital toolkit: Your RON provider will likely help you set up an electronic journal, e-seal, and certificate with your digital signature. These tools are key for record-keeping and verification.

Do I need another surety bond or E&O insurance policy in Louisiana?

While not required by the state, Louisiana recommends Errors and Omissions (E&O) insurance for both traditional and online notarizations. This is essentially financial protection for you in case of mistakes or omissions made while performing your duties. You only need one form of this protection. You can choose between:

• A $10,000 surety bond.
• An Errors and Omissions (E&O) insurance policy.

Both options offer coverage for errors and omissions, so you can pick whichever one works best for you.

What notarial acts can be performed virtually?

Not everything in Louisiana can be notarized online, but common acts like ID verification and witnessing oaths are good to go! Check the Secretary of State’s office for the full list of approved RON acts.

Frequently Asked Questions About Online Notarization in Louisiana

How much does it cost to register as an online Notary?

The cost to be an online notary in Louisiana varies (under $100 to a few hundred dollars). Here is the cost breakdown: 

• State fee of $100 (one-time filing)
• Varies by company (compare plans)
• Electronic journal, eSeal, and digital certificate (costs vary by provider)
• E&O insurance (optional)

You might already have a computer, webcam, microphone, and internet. But if you don’t then you need to purchase them, so factor those in.

How long does it take to become an online Notary in Louisiana?

It depends on whether you already have a traditional notary commission:

New Notary Public

This can take several months, involving eligibility checks, passing the exam, and waiting for commission approval.

Existing Notary

If you’re already a notary, the RON registration is much faster! It typically takes:

One day to choose a RON provider and get set up and another one to complete and submit your application.

Total Time

Plan on a few weeks (existing notary) to several months (new notary) for the whole process.

Will RON (Remote Online Notarization) services grow my business in Louisiana?

Yes, offering RON services can significantly benefit your Louisiana notary business. You can perform notarizations for clients anywhere in Louisiana as long as you’re physically in the state during the RON process. Furthermore, consider becoming a certified Notary Signing Agent (NSA) to specialize in frequent RON loan signings. This specialization often involves background checks, making you even more attractive to RON providers. Essentially, becoming an online notary is a great way to boost your business and reach new clients!

How long will my online Notary commission last?

It depends on two things:

• Traditional Notary Commission: Your remote notary status is linked to your regular notary commission. Therefore, as long as your traditional commission is valid, you can perform remote notarizations.

• Secretary of State Approval: The Secretary of State can revoke your remote authorization for breaking the rules or misconduct.

Basically, your remote notary status is good as long as your regular commission is active and you stay in good standing with the Secretary of State. Additionally, remember to renew your traditional commission every five years to keep offering remote notary services.