More than a billion documents are notarized every year. Many of these documents such are deeds, wills, affidavits, and powers of attorneys are serviced by law firms in the US. Unlike in the past when it was only possible to perform a notarization in person and on paper, technology has changed everything.
The emergence of remote online notarization has helped get rid of the inefficiency and allows for notarizations to be performed in much less time. Things have changed for the better ever since remote online notarization became an accepted thing. In fact, demand for online notarization has skyrocketed as most people prefer getting their documents notarized remotely instead of having to visit a notary in person.
Fortunately, remote online notarization laws have been enacted across the country to facilitate this trend. It has led to e-signature and audio-visual technology becoming the norm. The technology enables people to benefit from a better digital experience. There are many benefits of remote online notarization such as more robust identification proofing, consistency, reduced costs, better customer experience, and greater access to notaries. Besides, it has also led to an improvement in security and privacy with the digital audit trail and PKI encryption for securing documents. It allows for law firms and notaries to keep track of notarial activity in one location while ensuring compliance with relevant regulations.
How Do Law Firms Use Remote Online Notarization?
When it comes to the use of remote online notarization, the practice is divided into three distinct areas. Law firms throughout most states should be able to modernize and provide a remote online notarization to their clients. Some of the areas that have had the highest impact are mentioned below.
Litigation
Generally, an affidavit is a crucial document that is used in nearly all litigation. It is a notarized statement that an individual swears to be true. Affidavits are required for supporting filings and are essential for cases to proceed. Depending on the court rules, the parties may need to notarize and submit additional documents as the case progresses. Hence, documents such as pleadings and motions would have to be notarized as these written requests are a part of the legal procedure.
Moreover, the parties would also have to notarize the settlement agreement if they are able to reach an agreement. There are other documents as well that would need to be notarized. It is due to this reason that a remote online notarization is an option that law firms should be able to provide their clients. It eliminates the need for clients to travel and schedule a session with their attorneys, who already have a tight schedule and are unable to provide dedicated support for the notarization of documents.
Estate Planning
Another area where remote online notarization has proven to be useful in estate planning. Estate planning attorneys are responsible for assisting clients with the management of assets. It is highly likely for estate planning to involve the creation of at least one or more documents that require notarization in order to represent the clients and prove that each document is recognized under the law.
In most cases, the power of attorney would have to be made. It is a legal document that gives power to one person who can act on behalf of someone else. In order for the power of attorney to be legally binding, it has to be notarized. Otherwise, the attorney would be unable to make a medical or financial decision on behalf of a client. In addition to this, a notarized beneficiary designation may also be needed for the distribution of specific assets like retirement accounts and insurance policies. It is a legal document that describes who would receive the asset that is owned by someone in case of their demise.
With remote online notarization, estate planning would become a whole lot easier. It would simplify the process for clients who would otherwise consider it to be rather burdensome and time-consuming. Therefore, law firms that are engaged in estate planning can truly benefit from remote online notarization. Many firms have already adopted the technology. This is why it is crucial for every firm to provide the option to their clients.
Real Estate
Real estate is an industry that depends on law firms. As real estate transactions involve thousands, if not, millions of dollars, there is a need to make sure that each transaction is in accordance with the law. The state municipal and other agencies involved in real estate transactions require the notarization of all relevant documents. This is why law firms that deal with real estate clients offer a notarization service to their clients.
In order for their clients to transfer the ownership of a property to another person, a deed is needed. This legal document also has to be notarized. Similarly, commercial leases also have to be notarized. The contract is made between a business tenant and a property owner. To make sure that clients are able to easily navigate the transfer, sale, and lease of properties, a remote online notarization option must be provided. It would enable clients to get their documents notarized without having to go anywhere.
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With remote client services gaining traction across the country, remote online notarization provides the ultimate solution. It offers greater convenience and serves as a secure alternative to in-person notarization. If you are interested in introducing a remote online notarization option for clients, BlueNotary has you covered.
With Blue Notary, you get to use a number of digital features for the notarization of documents. All you have to do is host an encrypted audio-visual session for creating a seamless experience for signers. The best part is that it helps mitigate risk by maintaining a robust audit trail. Thus, you can rely on the platform for accelerating the speed at which documents are notarized. Blue Notary is easy to use and does not require much effort. By partnering with our platform, you can expect to scale your service.
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