Guidelines for Illinois Notaries Guidelines for Illinois Notaries

Online Notarization in Illinois: Guidelines for Notaries

With virtual notarization now nearly allowed in Illinois, it’s essential for Illinois notaries to stay informed about the guidelines and requirements surrounding this digital transformation.  Platforms are not being approved for Online Notarization until January 1st, 2024.  You are going to want to be prepared.

In this article, we will provide you with the essential information you need to confidently embrace virtual notarizations while leveraging the secure and efficient services offered by BlueNotary.

Get ready for the new Illinois RON Rules
Get ready for the new Illinois RON Rules
  1. Understanding Virtual Notarization:

    Virtual notarization, also known as remote online notarization (RON), enables notaries to perform notarial acts remotely using audiovisual technology. With BlueNotary’s advanced platform, you can connect with clients and notarize their documents seamlessly and securely, all from the comfort of your own workspace.

  2. Compliance with Illinois Notary Laws:

    As a notary using BlueNotary, rest assured that our platform is designed to comply with the Illinois Notary Public Act and other relevant regulations set forth by the Illinois Secretary of State. We prioritize the legality and validity of your virtual notarizations.

  3. Technology Requirements:

    BlueNotary provides you with a reliable and user-friendly virtual notary platform. Our platform offers secure video conferencing capabilities, document sharing features, and digital signature capabilities, ensuring a smooth and efficient notarization process for both you and your clients.

  4. Verification of Identity:

    Ensuring the signer’s identity is a critical aspect of virtual notarizations. BlueNotary integrates robust identity verification processes, allowing you to authenticate the signer’s identity before proceeding with the notarization. This includes matching identification documents to the information provided by the signer.

  5. Document Authentication and Integrity:

    With BlueNotary, you can trust in the integrity and authenticity of notarized documents. Our platform implements secure document storage and encryption protocols to protect the privacy and security of sensitive information, providing peace of mind for both you and your clients.

  6. Recordkeeping and Journal Entries:

    BlueNotary simplifies recordkeeping and journal entry management. Our platform automatically generates accurate records of all virtual notarizations performed, including essential details such as the date, time, location, identification information, and a description of the notarized document. You can easily access and manage these records within the platform.

  7. Client Communication and Education:

    BlueNotary understands the importance of clear and effective client communication. We provide you with customizable templates and resources to help you explain the virtual notarization process to your clients. These resources, including tutorials and FAQs, will guide your clients through the process and address any concerns they may have.

  8. Continued Professional Development:

    As a BlueNotary user, you gain access to ongoing professional development opportunities. We offer webinars, training courses, and informative resources to keep you updated on the latest virtual notarization updates and best practices. Enhance your knowledge and skills to provide exceptional notary services through our platform.

Conclusion: With BlueNotary, you have a trusted partner in the virtual notarization landscape. Our platform empowers Illinois notaries to embrace virtual notarizations confidently, providing secure and efficient services to clients across the state. Stay informed, leverage our advanced technology, and prioritize the security and privacy of notarized documents. BlueNotary is here to support you every step of the way, ensuring the utmost professionalism and efficiency in your notarial practice.

Join BlueNotary today and be at the forefront of virtual notarizations in Illinois. Visit the BlueNotary website at to learn more and sign up for our platform.

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