BlueNotary and Notarize (Proof) both charge $25 for one signer and one seal. Extras differ: BlueNotary charges $8 per additional stamp and $5 per additional signer, while Proof charges $15 and $10. Proof is a broader identity and signing platform; BlueNotary is built around notarization sessions. Rates checked September 29, 2026.
Both are established, legitimate options in remote online notarization. This comparison sticks to figures each company publishes, links each one to its source page, and dates the check: September 29, 2026.
For the wider field, see best online notary services in 2026.
Which Is Better: BlueNotary or Notarize (Proof)?
For a document with more than one signer or seal, BlueNotary costs less on published rates, and its total is easy to add up before you start. Proof suits organizations that want identity verification, signing, fraud tools, and notarization on one platform and are comfortable with pricing that depends on plan, seats, and transaction details. Neither choice is wrong; they are built around different assumptions about how often you’ll use them, what you’re notarizing, and how much price predictability matters to you.
BlueNotary also offers broader notary coverage: 20,000+ notaries approved across 42+ states, compared with Proof’s on-demand network of notaries commissioned in five states and its independent notaries approved in 32 states.
Notarize is now a service offered by Proof. Proof announced the brand in June 2023 and describes Notarize as one of its offerings (Notarize FAQ, checked September 29, 2026). Proof describes itself as an identity-assured transaction platform, with products for identity verification (Identify), signing (Sign), fraud monitoring (Defend), and closings (Close) alongside Notarize (Proof pricing, checked September 29, 2026). BlueNotary, by contrast, is a remote online notarization platform, and its pricing is organized around the notarization session itself.
How Do BlueNotary and Notarize (Proof) Compare on Price?
The clearest difference between the two is what a session costs once it has more than one seal or signer.
| Item | BlueNotary | Proof (Notarize) |
|---|---|---|
| One signer, one notarial seal | $25 | $25 |
| Each additional seal | $8 | $15 |
| Each additional signer | $5 | $10 |
| Witness | Free if you invite your own; $10 with a BlueNotary witness | $15 per on-demand witness |
| Business plan | Business Pro: $47 per seat per month, includes two free sessions per seat | Pro: $0 per month plus transaction fees; Pro+: $199 per month plus transaction fees; Premium and Enterprise: custom pricing |
| Notary coverage | 20,000+ notaries, approved across 42+ states | On-demand notary network limited to notaries in 5 states; independent notaries approved in 32 states |
| Source (checked September 29, 2026) | BlueNotary fee schedule | Notarize pricing, Proof pricing |
Notary coverage figures come from each company’s own documentation, checked September 29, 2026: BlueNotary’s approved-states list, and Proof’s notary help pages. Proof’s pages say on-demand notaries must be commissioned in one of five states (Florida, Nevada, Pennsylvania, Texas, or Virginia) and that independent notaries can use Proof in 32 states. This describes where the notaries are commissioned, not where signers can be located. BlueNotary states that signers anywhere in the world can notarize on its platform, and that where a signer’s own state’s notaries are not approved, long-standing cross-state notarization laws still apply. Check with the receiving party if you are unsure what they will accept.
On one document with two signers and two notarial seals, using each company’s network notaries, BlueNotary costs $25 + $8 + $5 = $38 and Proof costs $25 + $15 + $10 = $50.
Businesses that use their own notaries pay differently. Proof’s Pro+ plan charges $15 per in-house notary meeting plus $5 per additional seal and $5 per additional signer (Proof pricing, checked September 29, 2026). BlueNotary’s Business Pro plan is $47 per seat per month with two free sessions per seat.
How Does Proof’s Pricing Work?
Proof publishes per-item rates for individuals on notarize.com/pricing and for businesses on proof.com/pricing. The headline $25 is only the starting point, though. Proof’s own help article says the total depends on the specifics of the transaction: the number of seals, witnesses, signers, and meetings. If a signer receives the document from an organization, Proof tells them to ask that organization for cost details, since pricing can vary with the organization’s agreement with Proof. When signers complete separate meetings, each is charged $25 for a first seal, and the last signer pays the total on behalf of everyone (Proof Help Center, updated September 15, 2026).
On the business side, Proof’s Premium and Enterprise plans use custom pricing, with volume discounts and custom transaction rates (Proof pricing, checked September 29, 2026). For someone deciding how to move forward, that means working out which items apply before you start, and business buyers may need a quote.
What Does BlueNotary Charge in Full?
| Item | Price |
|---|---|
| First seal, single signer | $25 |
| Additional stamp | $8 each |
| Additional signer | $5 each |
| Witness | Free if you invite your own; $10 with a BlueNotary witness |
| Business Pro | $47 per seat per month, includes two free sessions per seat |
| Session length | About 10 minutes |
| Certifications | SOC 2 Type II, MISMO certified |
| Notary coverage | 20,000+ notaries, approved across 42+ states |
Source: BlueNotary fee schedule, checked September 29, 2026. Closing sessions for real estate and estate planning packages are priced separately, so check the fee schedule before booking one.
BlueNotary’s strength for larger users is flexibility in how the work is structured. Teams with recurring volume can use Business Pro with their own notaries, embed sessions in their own workflow through the API, or ask BlueNotary about a custom contract sized to their volume.
When Might Notarize (Proof) Be the Better Fit?
Proof has real strengths worth acknowledging. A fair comparison names them directly.
- Identity verification and fraud tools beyond notarization: Proof sells identity verification at $4 per verification, plus fraud monitoring and an admin command center, as separate products (Proof pricing, checked September 29, 2026).
- Real estate and lender workflows: Proof lists dedicated title and lender plans, with integrations such as ResWare, SoftPro 360, Encompass, and SimpleNexus (Proof pricing, checked September 29, 2026).
- Notaries building their own client base: Proof lets notaries set their own prices for their own customers and deducts $10 per transaction, plus $3 per additional seal (Notarize pricing, checked September 29, 2026), which may suit some independent notaries’ business models.
- Existing enterprise relationships: organizations already integrated with Proof, including on custom pricing, may find that switching costs outweigh a per-session price difference.
How to Decide Between BlueNotary and Notarize (Proof)
For most one-off, individual notarization needs, a schedule where every extra item has a listed price is easier to evaluate and budget for. For teams with specific compliance or workflow requirements, the right answer depends on what you need around the notarization. Treat the checklist below as a starting point rather than a final answer.
- Count your seals and signers. A single-signer, single-seal document costs $25 on either platform; a document with more seals or signers costs less on BlueNotary at published rates.
- Check your compliance requirements. BlueNotary lists SOC 2 Type II and MISMO certification, and Proof says its platform is built on controls from frameworks including NIST and SOC 2 and is third-party audited (Notarize FAQ, checked September 29, 2026). Ask either vendor for its current report rather than relying on a brand name.
- Consider your volume and workflow. Occasional use favors per-session pricing you can add up in advance; recurring real estate closing volume or a need for identity verification beyond notarization may favor Proof’s broader platform.
- Factor in existing relationships. If your organization already has a working integration with one platform, the switching cost may outweigh a modest per-session savings elsewhere.
Start with BlueNotary’s remote online notarization page to see how a session works, or review current BlueNotary pricing for business plans.
Have a specific document or volume you’re comparing platforms against? Email BlueNotary directly at [email protected] and the team will help you out.
See the full BlueNotary pricing: $25 for one signer and one stamp, about 10-minute sessions, and SOC 2 Type II and MISMO certification.
FAQ Section
Q1. Is BlueNotary better than Notarize (Proof)?
For documents with extra seals or signers, BlueNotary costs less on published rates: $8 vs $15 per additional stamp or seal, and $5 vs $10 per additional signer. Proof suits organizations that want identity verification, signing, and notarization on one platform.
Q2. How much does Notarize (Proof) charge per document?
On September 29, 2026, Notarize listed $25 for the first seal with its network, $15 per additional seal, $10 per additional signer, and $15 per on-demand witness.
Q3. How much does BlueNotary charge per document?
$25 for one signer and one stamp, $8 for each additional stamp, and $5 for each additional signer. Closing sessions are priced separately.
Q4. Which platform lists SOC 2 certification?
BlueNotary lists SOC 2 Type II and MISMO certification. Proof says its platform is built on controls from frameworks including NIST and SOC 2 and is third-party audited. Ask either vendor for its current report before relying on it.
Q5. Is Notarize the same company as Proof?
Yes. Notarize is a service offered by Proof, which announced the Proof brand in June 2023. Notarize.com remains its consumer-facing site.
Q6. Which platform is better for high-volume or real estate closings?
It depends on the workflow. Proof lists dedicated title and lender plans and integrations. BlueNotary offers closing sessions, Business Pro, an API, and custom contracts for high-volume teams.
Q7. Which platform has more notaries approved across more states?
BlueNotary reports 20,000+ notaries approved across 42+ states. Proof’s on-demand notary network draws from notaries commissioned in five states, and its independent notaries are approved in 32 states.
