DocuSign vs OnlineNotary DocuSign vs OnlineNotary

Comparison Between DocuSign vs OnlineNotary

In today’s digital age, e-signature and online notarization solutions are essential for businesses. They facilitate efficient document management and provide legally binding electronic signatures and notarizations. DocuSign and OnlineNotary are two significant players in this field, each offering distinct features tailored to various business needs. This analysis compares DocuSign and OnlineNotary, highlighting their features, like online signature generator, and pros, as well as cons, to help you decide which platform is best for your business.

DocuSign: Comprehensive E-Signature Solution

DocuSign helps large businesses simplify document workflows. It automates tasks, freeing up time and resources. With DocuSign, companies can send documents to multiple signers at once, eliminating manual follow-ups. It also integrates with popular apps like Microsoft Dynamics and Salesforce, making document management easy.

Document Management:

DocuSign offers a virtual filing cabinet where you can effortlessly create, edit, and store documents. Users can seamlessly work with various file types with support for multiple document formats. The intuitive drag-and-drop feature enables easy addition of text, images, and signature areas, streamlining the document preparation process.

Reusable templates are a significant feature of DocuSign. They allow users to create customizable templates for frequently used documents, such as sales contracts or rental agreements, ensuring consistency and efficiency.


DocuSign’s electronic signature solution ensures lawfully binding agreements by complying with rigorous regulations, including ESIGN, UETA, and eIDAS. This means that all electronic signatures obtained through DocuSign are as valid as traditional handwritten signatures.

The platform automates reminders, tracks the signing process, and maintains a transparent audit trail, significantly boosting efficiency. Automatically generated reminders ensure that all stakeholders stay on the same page, preventing delays and miscommunications. The signing process tracking feature provides real-time updates, and the transparent audit trail clearly records all actions taken.

Security and Compliance:

DocuSign takes the security of its users’ documents extremely seriously. To safeguard sensitive information, it employs tamper-evident seals, multi-factor authentication, and strong encryption, ensuring the data remains unreadable to unauthorized parties.


DocuSign seamlessly connects with over 350 applications, including industry giants like Salesforce, Microsoft Dynamics, and Google Drive, allowing businesses to streamline their unique workflows and maximize efficiency.

Pricing Plans:

Plan Type Cost (Monthly) Cost (Annually) Features
Personal $15 per month $10 per month Basic e-signature features, 5 sends per month
Standard $45 per user/month $25 per user/month Advanced features, including templates, reminders, notifications
Business Pro $65 per user/month $40 per user/month Includes all Standard features plus advanced fields, signer attachments, bulk send
Enterprise Custom pricing Custom pricing Tailored solutions for large organizations, additional features, and support

Check out our comparison between Docusign and BlueNotary to see which is better for you based on your needs.

OnlineNotary: Specialized Online Notarization Solution

OnlineNotary provides a convenient online notarization platform for both individuals and businesses. It allows individuals to have their documents notarized remotely, providing a convenient option for busy people, business owners, and those with limited mobility. OnlineNotary utilizes cutting-edge technology and strong security measures to guarantee secure and genuine electronic notarizations.

Document Management:

Users can effortlessly upload documents onto the platform and get them ready for notarization, guaranteeing their authenticity. The platform securely stores documents and its easy-to-use interface makes uploading, preparing, and storing documents simple, even for users with minimal technical expertise.


OnlineNotary provides legally accepted e-signatures, giving emphasis to secure notarization via video calls. This enables users to remotely avail notary services, eliminating the requirement for face-to-face appointments. For example, individuals purchasing homes can electronically sign deed documents from any location with the assurance that their signature holds legal validity. OnlineNotary streamlines a typically complex procedure, cutting down on time and energy while upholding strict security and adherence to regulations.

Security and Compliance:

OnlineNotary encrypts files and stores them securely, ensuring that only authorized parties can access them. The platform follows state laws and links the notary’s electronic signature to their identity, reducing the risk of fraud. This adds a layer of protection, giving users confidence in their documents’ legal binding and security.


OnlineNotary focuses on a smooth notarization experience without extensive third-party app integrations. This streamlined approach helps OnlineNotary refine its core service, making it easy for users to access notarization tools.

Pricing Plans:

Plan Type Cost
Notary for US citizen or resident $25 for a single document. Each additional document or seal is $10.
Notary for non-US citizen or resident $45 for a single document. Each additional document or seal is $15.

Read our comparison between OnlineNotary and BlueNotary to see which is better for you based on your needs.

Best Use Cases for DocuSign and OnlineNotary

DocuSign: Enterprise and Advanced Features

DocuSign is the top choice for companies that need strong document management and seamless integrations. It’s perfect for industries like finance and healthcare, where security and compliance are critical. DocuSign’s advanced features, such as encryption and access controls, provide an added layer of protection. It also integrates with popular tools, streamlining document workflows and reducing errors.

OnlineNotary: Focused on Notarization

OnlineNotary is ideal for individuals and small businesses needing fast and trustworthy notarization services. Real estate agents use it to quickly authenticate documents for property transactions. Legal professionals rely on it to securely notarize court documents and wills. Small business owners in finance and insurance appreciate its simplicity and efficiency. OnlineNotary saves time, boosts productivity, and leads to better customer satisfaction.

Choosing the Right E-Signature Solution

DocuSign and OnlineNotary offer different electronic signature solutions for distinct business needs. DocuSign is ideal for enterprises that require advanced features and integrations, such as customized workflows and API connections. Large corporations like Bank of America and Salesforce use DocuSign for their robust infrastructure.

OnlineNotary is better suited for organizations that prioritize secure notarization, like real estate companies and law firms. Its advanced security features ensure integrity and authenticity. The American Land Title Association uses OnlineNotary for secure notarization services.

Choose the right solution by understanding your business requirements and priorities, considering factors like scalability, customization, security, and integration.

Not sure which option is best for you? Don’t rush – this decision is important. Consider BlueNotary as a reliable choice that meets all your needs for e-signatures and online notarization services in the United States.

BlueNotary: Online Notarization Solution

BlueNotary doubles as the most affordable Online Notarization and eSign Platform in the space (Yes, even more affordable than the options above).

Let’s say you need something notarized ASAP, but the thought of finding an Online Notary and scheduling an appointment makes you groan. That’s where BlueNotary comes in! BlueNotary is ready to handle everything quickly and with full compliance across the US. No more chasing down a notary or waiting around.

Whether you want to use your team of notaries or BlueNotary’s on-demand notary network, you and your clients can get your documents signed, sealed, and delivered to your couch.

Ready to learn more? Book a Solutions Meeting today to experience efficient, secure, and premium online notarization services for both personal and business needs.

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Frequently Asked Questions (FAQ)

Which platform is more cost-effective for small businesses?

BlueNotary combines e-signature and online notarization services in one platform, making it a more affordable and comprehensive solution for small businesses than DocuSign and OnlineNotary. BlueNotary’s platform provides a secure and legally binding online notarization process, streamlining document workflow and saving time and resources.

Can DocuSign and OnlineNotary integrate with CRM systems?

DocuSign connects to top CRM systems like Salesforce and Microsoft Dynamics. OnlineNotary’s integration options are limited, but BlueNotary adapts easily to different company needs. With BlueNotary, sales teams can access client documents in Salesforce without switching platforms, saving time and reducing errors.

Are the eSignatures provided by DocuSign and OnlineNotary legally binding?

Yes, both DocuSign and OnlineNotary provide legally binding digital signatures that meet ESIGN, UETA, and eIDAS regulations. BlueNotary also ensures its signatures and notarizations meet the highest legal standards, providing a secure solution for document management. In industries like real estate, BlueNotary’s eSignatures eliminate the need for physical presence and reduce fraud risk.

Which platform is easier to use for beginners?

OnlineNotary is simple and user-friendly, perfect for beginners. BlueNotary is versatile, offering ease of use and advanced features like customizable templates and bulk uploads, making it ideal for all users. 

Ultimately, while DocuSign and OnlineNotary each have their strengths, BlueNotary emerges as the superior choice, offering a comprehensive, user-friendly, and cost-effective solution for all your e-signature and notarization needs.

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