How to Become an Online Notary in Maine

Let’s understand what it takes to become an online notary in Maine.

Is Online Notarization Legal in Maine?

Yes, online notarization is permitted by the major house bill 1033-06-25-21 in Maine as of July 1, 2023. This means you can get important documents notarized from the comfort of your home through a video call with a licensed notary in Maine. Pretty great, right? In the past, a temporary law allowed it, but now it’s here to stay.

How do online notarizations work?

You can get important documents notarized without leaving your house in Maine. This is possible because of RON services, but there are a few things to keep in mind:

• It will not just be any video call that will do. You must use a platform approved by the state to ensure everything is secure.
• The person who needs notarization will meet you virtually using this platform.
• You need to verify their identity before proceeding.
• You’ll be able to sign the documents electronically.
• You can only notarize the document after witnessing their electronic signature.
• You’ll need to add a special digital seal to the document for added security.
• For future reference, the entire online notarization session will be recorded.

What are the Requirements for Becoming an Online Notary in Maine?

If you’re an existing notary public in Maine, becoming an authorized online notary is somewhat simpler. Below is what you need to do:

• Aged 18 or older.
• A valid citizen of the United States.
• Skilled in writing, speaking, and reading English.
• No criminal records (unless pardoned). 
• To learn the specifics of RON (Remote Online Notarization), register for an online notary training course with an authorized association, like the BlueNotary Academy.
• Pick a vendor from the state’s acknowledged list that offers the reliable software necessary for online notarizations.
• Deliver an application to the Maine Secretary of State’s office, along with an upfront fee.

Once you’re done with this process, you’ll be able to notarize documents online, giving a convenient service for anyone in Maine!

Is training required to become an Online Notary in Maine?

It depends on the state you are living in, some states require training and some don’t. When talking about becoming an online notary in Maine, taking training from approved providers like the BlueNotary Academy. This ensures that the notaries understand secure procedures for online notarizations.

Is there an exam for online notaries?

There’s no separate exam for online notaries in Maine. The state-approved training course acts as your assessment, making sure you’re equipped for the job. It covers the specific knowledge and skills needed to perform secure and compliant online notarizations. So, by completing the training, you’ll gain the expertise to handle online notarizations effectively.

What technology and supplies do I need to perform online notarizations in Maine?

Being an online notary in Maine does not call for a lot of expensive equipment. Following is a list of the essentials:

• Video Conferencing Ready Computer: Any desktop or laptop with a webcam and mic will do the trick. If not, you can easily connect external cameras and microphones.
• Reliable Internet: A powerful, stable web connection is needed to avoid shortcomings during online notarizations.

• Approved RON Service Provider: The state will have a list of approved companies that provide the secure software platform you’ll need to conduct online notarizations. Think of it as your virtual workspace for handling these transactions.
• Digital Toolkit: Your chosen RON service provider will likely guide you through setting up your digital toolkit. This might include an electronic journal to maintain records, an e-seal for document security, and a digital certificate with your signature for verification purposes.

In essence, you’ll have a basic tech setup and utilize the secure platform provided by your chosen RON service provider. They’ll equip you with the necessary digital tools to ensure smooth and secure online notarizations.

Do I need another surety bond or E&O insurance policy in Maine?

Maine directed that all notaries get Errors and Omissions (E&O) insurance, irrespective of whether they handle traditional or online notarizations. This kind of insurance covers you economically if you make an error or mistake during the notarization procedure, whether or not online or offline.

What notarial acts can be performed virtually in Maine?

Maine’s online notaries are capable of handling a range of documents, including acknowledgments, oaths, affirmations, and jurats. This meets an extensive list of demands, notably real estate and legal issues.

Frequently Asked Questions About Online Notarization in Maine

How much does it cost to register as an Online Notary?

The cost to become an online notary varies by state (usually under $100 to a few hundred dollars). It covers things like the application fee, technology provider fees, and any equipment you might need. Check the Maine Secretary of State’s website for their specific application fee.

How much can I charge as an Online Notary in Maine?

There isn’t a set price mandated by the state of Maine for online notary services. However, generally, expect to pay around $25 per notarization act. Keep in mind the complexity of the document and overall market rates can also influence the price.

Who can you do online notarizations for in Maine?

Online notarizations in Maine can serve signers worldwide, but you (the notary) must be in Maine during the session. For international signers, the document must be US-related and legal in their location.

How long does it take to become an Online Notary in Maine?

Obtaining your traditional notary public commission can take up to 4 weeks. This is the lengthiest step as it involves processing by the Secretary of State’s office. Completing the additional steps for RON authorization, like training and application approval, is usually quicker:

Essentially, becoming an online notary hinges on getting your traditional notary commission first. Once that’s done, the RON authorization process moves more swiftly.

Will RON services grow my Maine Notary business?

Maine notaries can significantly expand their reach and client base by offering Remote Online Notary (RON) services. This allows you to notarize documents for clients across the state as long as you’re physically present within Maine during the online notarization process.

To further enhance your marketability to RON service providers, consider becoming a certified Notary Signing Agent (NSA). NSAs typically specialize in frequent loan signings, which are a common application of RON technology. The NSA certification process often involves background checks, making you a more attractive candidate to RON providers seeking qualified professionals for loan signings and other secure online transactions.

In essence, becoming a remote online notary in Maine presents a valuable opportunity to grow your business by efficiently serving a wider clientele and establishing yourself as a trusted provider within the RON ecosystem.

Will other states recognize a document that I notarize in Maine?

In most cases, documents notarized online by a Maine notary will be recognized by other states that also have RON laws. However, it’s important to remember that each state has its own legal framework for RON, so there might be slight variations in how they handle these notarizations.

How long will my online Notary commission last in Maine?

Your online notary authorization piggybacks on your traditional notary commission. As long as your traditional commission is active (renewed every five years), you can perform RONs. However, the Secretary of State can revoke your RON authorization for rule-breaking.