E-signing and online notarization are totally changing the game for businesses and how they handle documents. Two big names in this space are PandaDoc and OneNotary. Both have their own strengths that can really improve your document workflow, but they’re kind of focused on different things. PandaDoc is all about making it easy to automate your documents, while OneNotary is the go-to for getting things notarized online.
This breakdown will walk you through each platform’s key features and pros and cons to help you pick the one that best suits your needs.
What is PandaDoc?
PandaDoc is a one-stop shop for managing all your documents. It helps you automate everything from creating proposals and contracts to getting them signed and approved. This is useful for teams in sales, marketing, and customer service.
They also have features like pre-made templates you can customize, built-in e-signatures, the ability to collect payments in the document, and even track how your documents are performing. Plus, it works seamlessly with all other business tools you might already use.
What is OneNotary?
OneNotary is all about getting your online Notarization quickly and easily. No more running around scheduling appointments! You can use it from anywhere, and they make sure everything is secure and follows the legal rules. This is perfect for individuals or businesses that need something notarized but don’t have the time or hassle for in-person meetings.
Moreover, they have a user-friendly interface and, like PandaDoc, even work with other platforms you might already be using.
PandaDoc: Comprehensive Document Automation
Document Creation
PandaDoc makes creating documents simple. Their editor is user-friendly and lets you drag and drop all sorts of things in, like text, pictures, tables, and even signature boxes. They also have many pre-made templates you can customize to save time, especially if your team sends out proposals, contracts, or quotes quite frequently.
eSignatures
PandaDoc ensures your e-signatures are legally sound. They follow all the crucial regulations like ESIGN, UETA, and eIDAS. Moreover, multiple people can sign the same document electronically; if needed, you can even have someone sign in person. The whole process is automated with reminders and tracking, so you always have a clear record of what happened for security and legal purposes.
Analytic
PandaDoc gives you great insights into how people interact with your documents. You can see how many times they open them, how long they spend on each part, and even if they finish reading them all through. Furthermore, this kind of insight can be beneficial for understanding how well your documents communicate your message and where you might be able to improve them.
Integrations
PandaDoc connects seamlessly with all sorts of CRM systems like Salesforce, HubSpot, and Zoho for your CRM. This integration makes managing documents and automating workflows easy. Plus, it works with payment processors, cloud storage, and other necessary tools to run your business smoothly.
Payment Processing
PandaDoc makes getting paid easy with its ability to collect payments within your documents, contracts, and proposals. It accepts secure payments through credit cards and bank transfers, so you can rest assured of the legitimacy of the process. Essentially, this saves you time and keeps things moving smoothly.
Check out our comparison between PandaDoc and BlueNotary to see which one is better for you based on your needs.
OneNotary: Specialized Remote Online Notarization
Ease of Use
OneNotary keeps things friendly and straightforward. Their platform walks you through getting something notarized online one step at a time, so you’ll get used to it quickly even if you’re new to this process. Consequently, you can upload your documents, connect with a notary online, and get everything done quickly and easily.
Security
OneNotary takes security seriously. They use advanced encryption and secure storage to keep your sensitive information safe. Moreover, they use multi-factor authentication, which adds an extra layer of security by ensuring only the right person can access your documents.
Legally Compliant
OneNotary is compliant with all the country’s legal regulations. Furthermore, they make sure everything follows the specific rules in each state for online notarization. Moreover, you can be confident that any documents you get notarized through them will be valid and hold up in court if needed.
Integrations
OneNotary connects with other major platforms you might already be using, making it easy to manage your notarized documents alongside everything else you’re working on. This integration keeps things streamlined and saves you time.
Convenience
OneNotary is all about convenience. You can get something notarized from anywhere as long as you have an internet connection. This is perfect for busy individuals or businesses that need things notarized often but don’t want to deal with the hassle of scheduling in-person meetings. It saves you time and keeps things moving.
Check out our comparison between OneNotary and BlueNotary to see which one is better for you based on your needs.
Pricing Plans Comparison
PandaDoc Pricing
| Plan Type | Cost |
| Essentials | $19 |
| Business | $49 |
| Enterprise | Custom pricing |
OneNotary Pricing
| Plan Type | Monthly Cost | Yearly Cost | Features |
| Basic | $57 per month | $47 per month | 5 free notary stamps per month, Templates Invoices, Integrations |
| Standard | $117 per month | $97 per month | 5 free notary stamps per month, Templates Invoices, Integrations, Up to 3 users |
| Professional | $247 per month | $197 per month | 20 free notary stamps per month, Templates, Invoices, Integrations, Up to 10 users, In-house notary connection, $25 for an additional Notary Pro Subscription |
| Enterprise | Custom Pricing | Custom Pricing | Everything in Professional, and Volume discount, White-label solution, Custom business flow |
Best Use Cases for PandaDoc and OneNotary
PandaDoc: Advanced Document Automation
PandaDoc is a game-changer for businesses that deal with many documents, especially in sales, marketing, and customer service. It’s like a one-stop shop for everything you need. You can track documents, collect payments directly within the document, and even connect it to your CRM.
OneNotary: Remote Online Notarization
OneNotary is the MVP for anyone who needs to get documents notarized regularly and remotely. It’s secure, super convenient (you can do it from anywhere with the internet!), and follows all the legal guidelines. Their user-friendly interface makes the whole process easy.
Making Your Pick!
PandaDoc offers many features for creation, management, and automation. OneNotary, on the other hand, specializes in secure and user-friendly online notarization, making the process simple.
Ultimately, the best choice depends on your specific needs. If you deal with many documents and need potent tools, PandaDoc might be the way to go. But if your primary concern is getting something notarized quickly and conveniently online, OneNotary will be a better option.
Speaking of online notarization, if that is your main priority, then BlueNotary needs to be checked out.
BlueNotary: Online Notarization Solution
BlueNotary doubles as the most affordable Online Notarization and eSign Platform in the space (Yes, even more affordable than the options above).
Let’s say you need something notarized ASAP, but the thought of finding an Online Notary and scheduling an appointment makes you groan. That’s where BlueNotary comes in! BlueNotary is ready to handle everything quickly and with full compliance across the US. No more chasing down a notary or waiting around.
Whether you want to use your team of notaries or BlueNotary’s on-demand notary network, you and your clients can get your documents signed, sealed, and delivered to your couch.
Ready to learn more? Book a Solutions Meeting today to experience efficient, secure, and premium online notarization services for both personal and business needs.
Frequently Asked Questions (FAQ)
-
Which platform is more suitable for document automation?
PandaDoc is more suitable for document automation. It offers a comprehensive suite of features for creating, managing, and automating documents, including customizable templates, e-signatures, payment processing, and detailed analytics. It’s ideal for teams that must streamline document workflows and integrate with CRM systems.
-
Which platform is more cost-effective for occasional notarization needs?
OneNotary is a good option for occasional notary needs. Their pricing structure is set up perfectly for that, with a pay-as-you-go approach of $25 per notarization. That makes them a strong choice for folks or businesses that often don’t need a notary.
-
Can PandaDoc handle remote online notarization?
While PandaDoc is excellent for streamlining documents and getting electronic signatures, it doesn’t handle remote notarizations. OneNotary, on the other hand, specializes in that specific service, making it the better fit for getting documents notarized online.
-
Are the e-signatures provided by PandaDoc and OneNotary legally binding?
Both PandaDoc and OneNotary seem to have the legal side covered. PandaDoc’s e-signatures tick all the right boxes, following established rules like ESIGN, UETA, and eIDAS. OneNotary also ensures its remote notarizations comply with each state’s specific regulations. That means your documents will have the legitimacy they need.
-
Which platform offers better integration with CRM systems?
PandaDoc shines when it comes to working with CRM software. It connects smoothly with popular options like Salesforce, HubSpot, and Zoho. Such integration means you can manage your documents and automate workflows all within your existing CRM system, saving you much time and effort.
-
Is OneNotary easy to use for people unfamiliar with online notarization?
OneNotary seems perfect for people who are new to online notarization. They’ve designed their platform to be super user-friendly, walking you through each step of the process. That way, you can get your documents notarized quickly and easily, even if it’s your first time. BlueNotary is an even better, easier to user and secure option for remote online notarization.
