BlueNotary is the strongest all-around choice for most individuals and small teams: 20,000+ notaries across 42+ states, $25 for one signer and one stamp, then $8 per extra stamp and $5 per extra signer. Proof and NotaryCam charge more for extras, and Snapdocs serves only lenders and title companies. Rates checked September 29, 2026.
This comparison covers price, notary coverage, speed, and who each service is built for. Competitor figures come from each company’s own published pages and were checked September 29, 2026. Prices change, so confirm anything time-sensitive before you commit.
What Is the Best Online Notary Service in 2026?
For individuals and small businesses, BlueNotary is the strongest overall choice. It combines 20,000+ notaries approved across 42+ states, itemized pricing with the lowest published add-on rates in this comparison, sessions that typically take about 10 minutes, KBA and biometric identity options, and a Business Pro plan at $47 per seat per month for teams that supply their own notaries.
“Best” still depends on the job: a lender or title company running high-volume mortgage closings has different needs than an individual notarizing a single power of attorney, so the sections below separate price, notary coverage, and who each service is built for.
For a two-way comparison, see BlueNotary vs Notarize (Proof).
How Do Online Notary Services Compare on Price?
For the simplest case – one document, one signer, one notarial seal – the services that sell to individuals are close, at $25. The difference shows up when a session has extra seals or signers.
| Service | Built for | One signer, one seal | Each additional seal | Each additional signer | Source (checked September 29, 2026) |
|---|---|---|---|---|---|
| BlueNotary | Individuals, small businesses, and teams | $25 | $8 | $5 | BlueNotary fee schedule |
| Proof (Notarize) | Individuals and businesses; a broader identity, signing, and fraud platform | $25 | $15 | $10 | Notarize pricing |
| NotaryCam | Individuals and enterprises; signers in 145 countries | $25 per seal, includes one signer | $25 (priced per seal) | $10 | NotaryCam pricing |
| Snapdocs | Lenders, title companies, and signing services | Not sold to individual signers | Not applicable | Not applicable | Snapdocs support, Snapdocs RON FAQ |
A few notes on the table. Notarize now operates as Proof; the company announced the Proof brand in June 2023 (Notarize FAQ, checked September 29, 2026). Proof’s business plans start at $0 per month plus per-transaction fees, and its Pro+ plan is $199 per month (Proof pricing, checked September 29, 2026).
Here is what the difference looks like on one document with two signers and two notarial seals, using published rates. BlueNotary: $25 + $8 + $5 = $38. Proof: $25 + $15 + $10 = $50.
Where Do Each Service’s Notaries Work?
Notary coverage is a real difference between these services. Where a notary can work depends on the state that commissioned them, so a service’s approved-states list shapes how many notaries are available to it.
| Service | Notary coverage | Source (checked September 29, 2026) |
|---|---|---|
| BlueNotary | 20,000+ notaries, approved across 42+ states | BlueNotary’s approved-states list |
| Proof (on-demand network) | Notaries commissioned in 5 states: Florida, Nevada, Pennsylvania, Texas, and Virginia | Proof help center |
| Proof (independent notaries) | Independent notaries approved in 32 states | Proof help center |
| Snapdocs | Does not publish an approved-states list | Snapdocs website |
This describes where the notaries are commissioned, not where signers can be located. BlueNotary states that signers anywhere in the world can notarize on its platform, and that where a signer’s own state’s notaries are not approved, long-standing cross-state notarization laws still apply. Check with the receiving party if you are unsure what they will accept.
How Does BlueNotary Price Sessions?
BlueNotary has more than one session type, and they are priced differently. Standard notarization sessions, also called general notary work (GNW), cover documents such as affidavits, powers of attorney, and letters: $25 for one signer and one stamp, $8 for each additional stamp, and $5 for each additional signer. Closing sessions, used for real estate and estate planning packages, are priced separately as a package fee, so check the fee schedule before booking one. Your own witness is free, and BlueNotary can provide a witness for $10 (BlueNotary fee schedule).
For businesses that supply their own notaries, Business Pro costs $47 per seat per month and includes two free sessions per seat each month.
Why Does BlueNotary Rank First for Most Use Cases?
BlueNotary ranks first for most individuals and small teams because its notary coverage, rates, session speed, and identity options are easy to evaluate before you start.
- Broader notary coverage: 20,000+ notaries approved across 42+ states, compared with five states for Proof’s on-demand network and 32 for its independent notaries (see the coverage table above).
- Published, itemized pricing: extras cost $8 per additional stamp and $5 per additional signer, below Proof’s $15 and $10 and NotaryCam’s $10 per additional signer (sources in the price table above).
- Sessions that typically take about 10 minutes: BlueNotary reports that identity verification and the live notarization usually finish in about 10 minutes, on demand.
- SOC 2 Type II and MISMO certifications: BlueNotary lists both, which matters to lenders, title companies, and law firms reviewing a vendor’s security posture. Other providers, including NotaryCam, also display SOC 2 Type 2 and MISMO badges (NotaryCam, checked September 29, 2026), so ask any vendor for its current report.
- Two identity paths: signers can verify with KBA or biometrics, and biometrics are recommended for signers outside the United States (BlueNotary help center).
For businesses, BlueNotary also offers API access for embedding notarization directly into an existing document workflow (BlueNotary API documentation), which matters more the higher your document volume gets – a business processing dozens of documents monthly benefits far more from API integration than a single session ever would.
Who Is Each Service Built For?
Each service is designed around a different customer. Knowing that makes the price and coverage differences easier to read.
- Proof: an identity-assured transaction platform, with Identify ($4 per verification) and Sign ($4 per transaction) sold alongside Notarize (Proof pricing, checked September 29, 2026). It suits organizations that want identity checks and signing bundled with notarization and accept pricing built from plan, seats, and transaction details.
- NotaryCam: lists service in 145 countries and a $79 fee for signers without a U.S. Social Security number (NotaryCam pricing, checked September 29, 2026). NotaryCam is owned by Stewart Information Services, which acquired it in December 2020 (ALTA, December 8, 2020). BlueNotary also supports signers without a U.S. history through its biometric option, which uses a passport and a live facial scan.
- Snapdocs: used by lenders, title companies, and signing services to order notaries, and individuals can’t sign up directly (Snapdocs RON FAQ, checked September 29, 2026).
If your need is a single document, a small business account, or per-session pricing you can add up in advance, BlueNotary’s model is generally simpler to evaluate than a platform priced by plan, seat, and transaction.
How Do You Choose the Right Online Notary Service?
Start with what actually matters for your situation: document volume, compliance requirements, and whether you need a single session or an ongoing business relationship – rather than picking based on brand recognition alone.
- Identify your volume: a single document favors a per-session service; recurring mortgage or title volume favors a platform built around that specific coordination need.
- Check compliance requirements: if your industry requires SOC 2 or MISMO, ask each vendor for its current report or certificate rather than relying on a badge or a well-known name.
- Check notary coverage and turnaround: ask each vendor which states its notaries are approved in and how quickly a notary is available outside standard business hours, since a small notary pool can mean long waits even on a platform that advertises fast sessions.
- Review total cost, including per-seal, per-signer, and per-witness fees beyond the base price; a low headline rate can still add up once every extra fee is included. On published rates, one document with two signers and two seals costs $38 with BlueNotary and $50 with Proof.
See how BlueNotary works on its remote online notarization page, or review current BlueNotary pricing for business plans. High-volume teams can also ask BlueNotary about custom contracts.
Have a specific volume or compliance requirement you’re comparing platforms against? Email BlueNotary directly at [email protected] and the team will help you out.
FAQ Section
Q1. What is the best online notary service in 2026?
For most individuals and small teams, BlueNotary: 20,000+ notaries across 42+ states, $25 for one signer and one stamp, $8 per additional stamp, $5 per additional signer, and sessions that typically take about 10 minutes.
Q2. How much do online notary services cost?
On September 29, 2026, BlueNotary charged $25 for one signer and one stamp, $8 per additional stamp, and $5 per additional signer. Proof charged $25, $15 per additional seal, and $10 per additional signer. NotaryCam charged $25 per seal, including one signer, and $10 per additional signer.
Q3. Which online notary services list SOC 2 and MISMO certifications?
BlueNotary lists SOC 2 Type II and MISMO certification, and NotaryCam displays SOC 2 Type 2 and MISMO badges on its website. Ask any vendor for its current report before you rely on it.
Q4. Is a signing-service platform different from an on-demand notary service?
Yes. Platforms like Snapdocs are used by lenders, title companies, and signing services to order notaries, while on-demand services like BlueNotary, Proof, and NotaryCam let individuals start a session directly.
Q5. Do online notary services work in every state?
Signers in any state can get a document notarized online through BlueNotary, which reports notaries approved across 42+ states. Where a signer’s own state’s notaries are not approved, cross-state notarization laws still apply, so check what the receiving party accepts. Other services vary: Proof’s on-demand network draws from notaries commissioned in five states.
Q6. How long does an online notarization typically take?
A typical BlueNotary session takes about 10 minutes, including identity verification and the live notarization. Times vary with the identity method and the number of signers.
Q7. Which online notary service has the most notaries?
BlueNotary reports 20,000+ notaries across 42+ states. Proof’s on-demand network draws from notaries commissioned in five states, its independent notaries are approved in 32 states, and Snapdocs does not publish an approved-states list.
