BlueNotary vs. PandaDoc vs. Docusign BlueNotary vs. PandaDoc vs. Docusign

eSign Showdown: Pandadoc vs. Docusign vs. BlueNotary

As the digital transformation of business accelerates, more and more companies are adopting electronic signature solutions.

For many, selecting a provider is a crucial decision that can significantly impact productivity and workflows. When evaluating options, it’s important to consider factors like functionality, security, compliance standards, and pricing.

In this article, we’ll compare three of the leading e-signature services—Pandadoc, Docusign, and BlueNotary—to help determine which solution is the best fit for your needs.

Pandadoc vs. Docusign vs. BlueNotary: A High-Level Overview

When choosing an eSignature solution for your business, three of the top contenders are Pandadoc, Docusign, and BlueNotary. Here’s an overview to help determine which is the best fit for your needs.

Pandadoc is an affordable eSignature and document generation solution aimed at small to midsize businesses. It offers a number of  templates, a cool name, document tracking, and custom branding features. However, its functionality is very diverse to the point of possibly too many buttons for some users.  They might fall victim to the Paradox of Choice.

Docusign is the industry leader and offers the most robust set of features, including unlimited signatures, document workflows, and integrations with popular business tools like Salesforce, Microsoft, and Google. However, it is also the most expensive option. Docusign is ideal for enterprise organizations and those with complex use cases.

BlueNotary is a newer player that provides legally binding eSignatures at an affordable price. It offers unlimited signatures, document workflows, and identity verification using a government-issued ID. BlueNotary lacks some of the integrations of Docusign but is a more affordable, compliant alternative for many small to midsize businesses and it has the best Notarization platform of the three options.

In summary, if budget and basic needs are a priority, Pandadoc or BlueNotary are good choices. However, if you require certain integrations, Docusign might be most comprehensive solution, albeit at a higher cost. For many, the answer may lie somewhere in the middle – an affordable option with essential features to get started, then upgrading as your needs evolve. The key is determining what’s most important for your unique situation.

We break down the three platforms below.

eSignature Platform Comparison: BlueNotary vs. PandaDoc vs. DocuSign
eSignature Platform Comparison: BlueNotary vs. PandaDoc vs. DocuSign

Pandadoc: The All-in-One Sales Tool With eSigning

Pandadoc is an all-in-one sales enablement platform with built-in eSigning capabilities. For sales teams looking to streamline the proposal and contracting process, Pandadoc can help in several ways:

  • Automate and customize the creation of sales documents like proposals, quotes, and contracts using Pandadoc’s library of professional templates. Then, seamlessly transition customers to eSigning those documents for a fully digital experience.
  • Track recipient engagement and get real-time notifications the moment your documents are opened or signed. Pandadoc’s analytics provide insights into how long recipients spend on each section so you can optimize content for maximum impact.
  • Manage the entire customer lifecycle in one place. In addition to sales documents and eSigning, Pandadoc handles renewals, upsells, and post-sales customer service. No need to switch between multiple platforms.
  • Stay compliant with legally-binding eSignatures. Pandadoc eSignatures are ESIGN Act and UETA compliant, so electronic signatures carry the same legal weight as pen and paper.
  • Integrate with your existing tools. Pandadoc integrates seamlessly with CRMs like Salesforce, Pipedrive, and HubSpot, and can automatically sync data between systems.

For sales teams looking to digitize their operations, Pandadoc provides an all-in-one solution with powerful eSigning capabilities. By streamlining the sales process and providing legally-binding eSignatures, Pandadoc can help sales organizations close more deals in less time. With robust reporting and seamless integrations, Pandadoc gives sales teams a competitive edge.

Docusign: The Pioneer and Leader of Electronic Signatures

Docusign is the pioneer of the electronic signature industry and remains the leader in the market. Founded in 2003, Docusign popularized the electronic signature and made it mainstream. They were the first to provide legally valid electronic signatures that are equivalent to handwritten signatures.

Security and Compliance

Docusign has the highest security standards and certifications in the industry. It meets the most stringent requirements for electronic records and signatures, including HIPAA, FERPA, ESIGN, and UETA. Docusign uses the highest encryption standards and has a 99.99% uptime to ensure documents are kept private and secure.

Integrations and Partnerships

Docusign has over 350 pre-built integrations with major business platforms like Salesforce, Microsoft, Google, and Dropbox. They have partnered with leading companies to provide electronic signature functionality within their applications. This makes the Docusign signing process convenient and helps companies digitally transform their businesses.

Plans and Pricing

Docusign has several plans for individuals and businesses of all sizes. For individuals, the free plan allows up to 5 documents per month. Business plans start at $25/month/user and provides more advanced features like SMS authentication, bulk sending, and reporting. Enterprise and Corporate plans offer unlimited signatures, advanced security, and admin controls suited for large organizations.

In summary, Docusign is the industry leader for electronic signatures due to due mostly to its longevity, but also due to its numerous integrations, scalable solutions and relatively ok pricing. For companies looking to adopt eSignatures, Docusign should be at the top of the list of options to consider. Their experience, reputation and vast network of partners make them a trusted and capable provider of digital transaction management solutions.

BlueNotary: Notarize and Sign Legally Binding Documents Online

BlueNotary is an online notary and eSignature service that allows you to notarize and sign legally binding documents remotely.

Notarize Documents Online

With BlueNotary, you can notarize documents online with a live notary public over video chat. The process is simple:

  1. Upload your document for electronic notarization and select your state.
  2. Choose either an individual notary from your team or connect with a notary from their network.
  3. Meet with the notary over live video chat. The signer will provide valid government-issued ID for identity verification (unless personally known).
  4. The notary will review and notarize your document electronically.
  5. The document will be available to download instantly with an official notary seal and signature.

BlueNotary notaries are available 24 hours a day, 7 days a week to notarize your documents. All notarizations performed on the BlueNotary platform are legally binding and compliant with applicable notary laws.

BlueNotary also has integrations with Calendly as well as Google Calender.

eSign Legally Binding Documents

In addition to online notarization services, BlueNotary allows you to electronically sign legally binding documents. Some of the key features of their eSignature solution include:

  • Legally valid electronic signatures that are court-admissible and ESIGN Act compliant.
  • Customizable templates to create your own contracts, agreements or forms. You can also upload your own documents.
  • Multi-party signing to easily obtain signatures from multiple signers in a predefined order.
  • Tamper-evident audit trails that track all activity on your documents.
  • Compatibility with common file types like PDF, Word, Image Files, etc.

Whether you need to notarize a document or obtain electronic signatures, BlueNotary aims to make the process convenient, secure and legally valid. Their flagship is truly Online Notarization, and they’re the only one that touts this. Since online notarization is a more advanced system, their eSignature program has been a new and simple addition.

For individuals and businesses alike, their online notary and eSignature services are versatile solutions for your document needs.

Which eSign Solution Is Right for You?

When determining which eSignature solution is right for your needs, there are several factors to consider:

The number of signatures needed.

If you only need a few signatures on an occasional basis, a basic free trial may suffice. For higher volume or more complex legal processes, PandaDoc or BlueNotary may be better options with more advanced features. BlueNotary is the only option if your team does not have its own notaries.  Docusign also has a RON program, but it is even less developed than PandaDoc’s.

Integration capabilities.

Do you need to integrate the eSignature solution with your existing systems and workflows? Docusign and PandaDoc both offer more robust integration options with popular CRM, ERP and cloud storage platforms. BlueNotary as mentioned earlier is integrated with Calendly and Google, but you would need to use a tool like Zapier for full integration at this time.

Compliance and security.

For signing legally binding contracts or handling sensitive data, BlueNotary provides enterprise-level compliance, security and authentication options for Remote Online Notarization. They follow regulations like ESIGN, UETA, MISMO, and HIPAA.  Docusign and PandaDoc are the same, but offer less flexibility with their RON platform as far as turning versions of compliance and security standards off when they are not required.


If you need to create customized signing flows or want to closely match your brand styling, Docusign, PandaDoc, and BlueNotary provide options for custom documents, fields, and forms of white labeling. You may need to reach out and get specifics from their Customer Success teams.


Pandadoc’s free version is appealing for small use cases, but for expanded features and service, Docusign and PandaDoc offer scalable subscription plans. at a range of price points based on your needs. Nobody has better overall pricing than BlueNotary for comparable enterprise plans.

In summary, evaluate how you will be using eSignatures and the key requirements for your organization. For simple or small-scale needs or enterprise-level eSignature capabilities with compliance, security and scalability, You should be able to find what you are looking for at a low cost. The right eSignature solution for you depends on balancing core features with budget and business needs.

Pandadoc vs. Docusign vs. BlueNotary Conclusions

In the end, the choice between the three e-signature solutions comes down to your specific business needs and priorities.

For notarization services and the highest level of legal compliance and security, BlueNotary is the clear leader, with the cheapest options. The digital revolution has transformed how we conduct business, and e-signature technology has been pivotal in enabling the paperless office.

With the options available today, you have the power to streamline your signing processes and take your company fully digital at your own pace and in a way that matches your unique requirements.

The future is electronic, so now is the time to make your move and choose the e-signature solution that is the best fit for your organization.

FAQ: eSign Showdown: Pandadoc vs. Docusign

What are the key security features to consider when choosing an e-signature solution?

Security is a critical aspect of e-signature solutions. Look for features like encryption standards, compliance with regulations (such as ESIGN and UETA), secure identity verification, and tamper-evident seals. Additionally, ensure the solution has certifications like ISO 27001 and SOC 2 to guarantee data protection.

How does the cost of BlueNotary compare to Docusign and Pandadoc for small businesses?

BlueNotary offers competitive pricing, particularly attractive to small businesses. While Docusign is generally more expensive due to its comprehensive features and extensive integrations, BlueNotary provides affordable plans with essential functionalities. Pandadoc also offers budget-friendly options but may overwhelm users with its extensive feature set.

Can BlueNotary integrate with popular business tools like CRM systems and cloud storage?

Currently, BlueNotary integrates with tools like Calendly and Google Calendar. For more extensive integrations with CRM systems and cloud storage platforms, users might need to employ third-party tools like Zapier. In comparison, Docusign and Pandadoc offer more direct and robust integration options with popular business software.

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