In today’s digital age, the process of sending signed documents has become incredibly streamlined. Emailing signed documents not only saves time but also ensures quick approval. With the help of efficient online tools, such as Signaturely, the Online Signature Generator tool offered by Bluenotary, and other eSignature plugins, you can expedite the signing process and eliminate the need for printing, scanning, and faxing.
In this article, we will explore the various aspects of emailing signed documents and the key considerations you need to keep in mind.
Sending Signed Documents via Email Made Easy
When it comes to sending signed documents via email, Signaturely is a game-changer. This user-friendly online tool simplifies the entire process, allowing you to send documents for electronic signatures quickly and securely. By following a few simple steps, you can ensure that your signed documents are sent smoothly.
A Step-by-Step Guide to Using Signaturely for Emailing Signed Documents 
If you are new to Signaturely, here is a step-by-step guide to help you get started:
- Create an account: Sign up for a Signaturely account and log in to access the platform.
- Upload your document: Select the document you want to send for signature and upload it to Signaturely.
- Add recipients: Specify the email addresses of the individuals who need to sign the document.
- Insert signature fields: Place signature fields in the document to indicate where the recipients should sign.
- Send for signature: Send the document to the recipients for their electronic signatures.
- Track progress: Monitor the progress of the signing process and receive notifications when the document is signed.
Exploring Different Ways to Send Signed Documents Electronically
When it comes to emailing signed documents, security should be a top priority. To ensure the protection of confidential information, it is essential to follow best practices:
- Use encrypted email services: Choose email providers that offer end-to-end encryption for enhanced security.
- Password protect documents: Add passwords to your signed documents before sending them via email.
- Enable two-factor authentication: Enable this extra layer of security to prevent unauthorized access to your email accounts.
- Educate recipients: Advise recipients on handling signed documents securely, including the importance of not forwarding or sharing them without permission.
By implementing these security measures, you can ensure that your signed documents remain confidential and protected throughout the email transmission process.
Beyond Signaturely: Other Tools for Emailing Signed Documents
While Signaturely is a reliable and efficient tool, it’s always good to explore other options. Here are a few alternatives that can enhance your experience of emailing signed documents:
Leveraging eSignature Plugins for Seamless Document Signing
eSignature plugins are great add-ons that integrate seamlessly with popular email platforms, making the signing process even more convenient. These plugins allow you to access eSignature features directly within your email interface, eliminating the need to switch between different applications.
One popular eSignature plugin is DocuSign, which offers a user-friendly interface and robust security features. By using eSignature plugins, you can streamline the document signing process and ensure the security of your signed documents.
Attaching Signed Documents to Emails: Pros and Cons
Another way to send signed documents via email is by attaching them as file attachments. While this method may seem straightforward, there are pros and cons to consider. Attaching signed documents as file attachments can be convenient, but it can also increase the risk of files being tampered with or lost in transit.
On the positive side, attaching signed documents to emails allows for easy access and viewing for the recipients. However, there is a potential downside to this method as attachments can sometimes be blocked by email filters or flagged as potential security risks, leading to delays in document delivery.
Key Considerations When Emailing Documents with Signatures
When emailing documents with signatures, consider the following important factors:
- Consent and Communication: Obtain consent from all parties before sending sensitive documents. Clearly communicate the purpose, usage, and storage of the signed documents.
- Backup: Always maintain a backup of the signed documents. Save copies in secure locations, such as cloud storage or local drives.
- Encryption: Encrypt files to enhance security, ensuring that only authorized parties can access the sensitive information.
- Legal and Regulatory Compliance: Be aware of any legal requirements or industry regulations for signatures on documents to ensure they are legally binding.
Emailing signed documents is now easier and more efficient with online tools like Signaturely. By following security precautions and utilizing these tools, you can streamline your workflow, save time, and speed up approvals.
In conclusion, prioritize the security and integrity of your documents when using electronic signatures. By staying informed about best practices and using secure transmission methods, you can confidently send signed documents via email while safeguarding sensitive information.
General Question About Email Signed Documents
How does Signaturely compare in terms of cost with other eSignature tools like DocuSign and Adobe Sign?
Signaturely is generally more affordable, with plans starting around $10 per month, and offers a free tier for basic needs. In contrast, DocuSign starts at approximately $25 per month and Adobe Sign at about $15 per month, with higher costs for more advanced business plans.
What are the legal implications of using electronic signatures for different types of documents?
Electronic signatures are legally valid in many jurisdictions, including the U.S. under the ESIGN Act and UETA, and the EU under the eIDAS regulation. However, certain documents like wills and court orders may require traditional handwritten signatures.
What specific encryption methods should be used to ensure the security of emailed signed documents?
Advanced encryption methods like AES with a 256-bit key are recommended for securing emailed signed documents. Additionally, using end-to-end encryption services like PGP or S/MIME can further protect the contents of the emails.
Can these eSignature tools integrate with other software or platforms commonly used in businesses ?
Yes, eSignature tools like Signaturely, DocuSign, and Adobe Sign offer integrations with various platforms. Signaturely integrates with Google Drive, Dropbox, and OneDrive. DocuSign and Adobe Sign integrate with CRM systems such as Salesforce and productivity tools like Microsoft Office.
What steps should a recipient take if they suspect that a signed document received via email has been tampered with?
If tampering is suspected, the recipient should verify the document’s integrity through the eSignature tool’s verification feature, check the audit trail, and contact the sender for a new, secure copy if necessary. Reporting the incident to the IT or security team is also advised.
