E-signatures and online notarization are the preferred methods of signing documents these days, and PandaDoc and OnlineNotary are two strong options that can help you out. They both have different features that make managing and getting documents notarized a breeze.
PandaDoc is a great fit for teams that need to create documents and automate tasks regularly. OnlineNotary, on the other hand, shines when it comes to secure and convenient online notarization. In this comparison, we’ll break down the key features of each platform, what they do well, and what they might lack so you can pick the one that best suits your needs.
What is PandaDoc?
PandaDoc isn’t just about getting signatures on documents; it’s like a one-stop shop for managing all your documents. From creating them to getting approvals and signatures, the whole process is smoother. They offer a bunch of features that can really boost your team’s productivity, especially for sales, marketing, and customer service.
Some of the highlights include easy-to-use templates, secure electronic signatures, the ability to collect payments right within the document, and even see how people are interacting with your documents. PandaDoc also works seamlessly with all sorts of CRMs and other business tools you might already use, making it a great all-in-one option.
PandaDoc has the option of executing Online Notarizations as well, but it is not their flagship or focus. They also require you to bring your own team of notaries on if that is the case.
What is OnlineNotary?
OnlineNotary focuses on one thing: getting your documents notarized online quickly and securely.
It’s an excellent option for both individuals and businesses who need to get documents notarized but don’t want to deal with the hassle of in-person appointments. They make sure everything meets legal requirements so you can trust the process. Expected features like video chat, secure storage, and a user-friendly interface make it a complete RON platform.
PandaDoc: Comprehensive Document Automation
Document Creation
PandaDoc’s editor is really user-friendly and lets you drag and drop text boxes, pictures, tables, signature boxes, and whatever else you need. They also have a large library of templates you can customize, which is a big time-saver if your team sends out proposals, contracts, or quotes frequently. You can even add videos to your documents for further clarification.
eSignatures
PandaDoc’s e-signatures are secure and legal, following all the important rules like ESIGN, UETA, and eIDAS. You can have multiple people sign the same document. The platform also helps keep things moving by automatically sending reminders, tracking where each document is in the process, and maintaining a clear record of everything that occurs.
Analytics
PandaDoc goes beyond just getting signatures; it helps you understand how people interact with your documents. You can see how many times a document is opened, how long recipients spend on different sections, and when they complete the document. This kind of information can be really valuable for improving your documents and making sure your message is clear.
Integrations
PandaDoc is all about playing well with others. It connects smoothly with a ton of different tools you might already use, like Salesforce, HubSpot, and Zoho. This means you can keep using the software you like while taking advantage of PandaDoc’s strong document management features. It even works with payment processors and cloud storage solutions, bringing everything together in one central location.
Payment Processing
PandaDoc makes getting paid a breeze. You can collect payments directly within your documents, which is perfect for invoices, contracts, and proposals. It’s all secure and allows for payments via credit card or bank transfer.
Check out our comparison between PandaDoc and BlueNotary to see which one is better for you based on your needs.
OnlineNotary: Secure Online Notarization
Ease of Use
OnlineNotary takes the hassle out of getting documents notarized. Their platform is bare-bones user-friendly, so whether you’re a tech wiz or not, uploading documents, scheduling appointments with a notary, and video conferencing are all very simple processes. They clearly designed it with ease of use in mind.
Convenience
Get documents notarized on your own time! OnlineNotary’s online platform is ideal for busy professionals and those in remote locations. No more scheduling hassles – simply upload your documents and connect with a notary whenever it works for you. It’s a true time-saver!
Video Conferencing
OnlineNotary of course has built-in video chat. This lets the notary confirm your ID and see you sign in real-time, making the whole notarization process secure and official.
Check out our comparison between BlueNotary and OnlineNotary to see which online notarization platform is better for you based on your needs. BlueNotary has the added benefit of functioning as an eSignature Platform as well.
Pricing Plans Comparison
PandaDoc Pricing
| Plan Type | Cost |
| Essentials | $19 per seat per month |
| Business | $49 per seat per month |
| Enterprise | Custom pricing |
OnlineNotary Pricing
| Plan Type | Cost |
| Notary for US citizen or resident | $25 for a single document. Each additional document or seal is $10. |
| Notary for non-US citizen or resident | $45 for a single document. Each additional document or seal is $15. |
Best Use Cases for PandaDoc and OnlineNotary
PandaDoc: Advanced Document Automation
PandaDoc is a lifesaver for organizations that deal with a lot of complicated documents, especially in sales and compliance. Its features of tracking documents, getting paid right within the document and working seamlessly with all sorts of other software you might already use make it a popular product. The fact that it works great with popular CRMs like Salesforce and HubSpot makes it a huge win for teams that rely on those tools.
OnlineNotary: Secure and Convenient Notarization
OnlineNotary is a better fit for anyone who needs to get documents notarized online quickly, securely, and legally. It’s a great option for folks in the legal, financial, and real estate fields, where notarizations happen a lot and timing is important. They make security and ease of use a priority, so you can trust the process and get things done without any hassle.
Making Your Pick!
So, when it comes down to it, both PandaDoc and OnlineNotary are strong options, but they cater to different needs. PandaDoc is a document management powerhouse, with a number of bells and whistles for creating, tracking, and getting signatures on complex documents. This makes it a great fit for bigger companies with lots of moving parts.
OnlineNotary, on the other hand, keeps things simple and secure for online notarization. It’s perfect for industries that deal with a lot of documents needing notarization, and they can get it done remotely, saving everyone time and hassle.
That said, there are definitely some other platforms that you should consider before pulling the trigger on PandaDoc or OnlineNotary.
BlueNotary: Online Notarization & eSign Solution
BlueNotary doubles as the most affordable Online Notarization and eSign Platform in the space (Yes, even more affordable than the options above).
Let’s say you need something notarized ASAP, but the thought of finding an Online Notary and scheduling an appointment makes you groan. That’s where BlueNotary comes in! BlueNotary is ready to handle everything quickly and with full compliance across the US. No more chasing down a notary or waiting around.
Whether you want to use your team of notaries or BlueNotary’s on-demand notary network, you and your clients can get your documents signed, sealed, and delivered to your couch.
Ready to learn more? Book a Solutions Meeting today to experience efficient, secure, and premium online notarization services for both personal and business needs.
Frequently Asked Questions (FAQ)
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Which platform is more cost-effective for small businesses?
If notarizing documents online is your main concern, then BlueNotary is a must to check out. BlueNotary is known as one of the best platforms in the US for quick and legal Remote Online Notarization. BlueNotary efficiently handles everything involved in remote notarization, making it a great choice for both individuals and businesses.
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Can PandaDoc and OnlineNotary integrate with CRM systems?
PandaDoc really shines when it comes to integrating with popular business tools like Salesforce, HubSpot, and Zoho. This makes managing documents easy if you’re already plugged in with a CRM.
OnlineNotary isn’t focused on CRM connections directly. It does provide a secure and user-friendly platform for online notarization. In a way, this can still be a win for your CRM by streamlining the whole document notarization process.
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Which platform is easier to use for beginners?
OnlineNotary makes online notarization a easier. Their platform is built specifically for online notarization, so even beginners can get started quickly.
PandaDoc is user-friendly as well, but with its expansive features and customization options, it might take a bit longer to learn the ins and outs. However, once you’ve mastered it, PandaDoc becomes a powerhouse for managing all your documents.
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What makes OnlineNotary a good alternative for online notarization?
OnlineNotary makes getting documents notarized a breeze. They specialize in skipping the hassle of in-person appointments. It’s a convenient and legal way to get things done fast. Their platform is user-friendly and, like all RON platforms, has a built-in video chat to confirm your ID and see signatures in real time. Security is top-notch, so you can rest assured your documents are safe. That said, BlueNotary is a superior Online Notarization platform both in quality and price.
